Session Formats 2017-10-18T12:49:16+00:00

Session Formats

The following list describes session formats at a SETAC meeting.

Poster Corner

The Poster Corners are located in the center of the Exhibition Hall and each Poster Corner session will have a unique time slot scheduled during the morning coffee break, afternoon coffee break or evening poster social. During the assigned Poster Corner session, a group discussion will be organized with an introduction by the Session Chair in front of the posters. After this introduction, the posters will be discussed among the authors and the audience in the Poster Corner. The poster will be displayed all day in the same location.

Poster

Posters are displayed each day in the exhibit area. Poster sessions are grouped by topic. Each poster display will be 4ft tall x 8ft wide (122cm x 244cm) mounted horizontally. This measurement includes a 2inch metal frame border.

Presenters are expected to attend their poster during all break periods and evening poster social to discuss their work with scientists visiting their poster.

Refreshment/Lunch Breaks
Monday–Thursday: 9:15 a.m.–10:00 a.m.
Monday–Thursday: 11:15 a.m.–1:00 p.m.
Monday–Thursday: 2:15 p.m.–3:00 p.m.

Poster Socials
Monday–Wednesday: 5:00 p.m.–6:30 p.m.
Thursday: 4:15 p.m.–5:45 p.m.

Platform

A dynamic forum among session chairs, presenters and audience, platform sessions encourage discussions and sharing of multiple perspectives. This format will be conducted in an assigned large meeting room with screen, projector and podium. Each presenter gives a scheduled oral presentation with PowerPoint slides.

Presenters in all annual meeting sessions will use digital projection of a PowerPoint presentation.

  • Each session will have 12-minute presentations plus 3 minute Q&A at the end of each presentation.
  • Associated poster ID numbers will be listed in the opening and closing slide before and after the session.
  • Attendees are encouraged to view associated poster presentations during refreshment or lunch breaks and evening poster socials.
  • Chairs monitor timing of speakers and moderate the Q&A. Presentations in all concurrent sessions will start and stop at the same time, allowing attendees to move from one session to another.

Spotlight Sessions

SETAC North America encourages Spotlight Sessions at annual meetings. Spotlight Sessions are developed to address cutting-edge scientific topics. These sessions take more preparatory work on the part of the session organizers; however, they are often rewarding to all participants and make for a diverse and stimulating program.

Spotlight Sessions are more successful when organized well in advance of the meeting and in collaboration with, if not entirely by, the program committee in full cooperation with the SETAC office. During session submission, the submitter has the option to request the session to be considered as a Spotlight Session. Individuals proposing Spotlight Sessions should provide additional information: They should explain how the session proposed meets the criteria provided below, include a description of the format requested, clarify whether abstracts will be solicited or not (i.e., only invited speakers) and, if applicable, list speakers that will be invited.

Criteria of SETAC Spotlight Sessions

  • Related to the central theme of the annual meeting
  • Related to a topic of regional importance to the location of the annual meeting
  • Are currently of high societal concern
  • Contribute to SETAC long-range planning
  • Stimulate transdisciplinary collaboration (potential collaboration with another society)

Format of SETAC Spotlight Sessions

Spotlight Sessions can be composed of invited speakers only or a combination of invited speakers and solicited abstracts. They can utilize the traditional platform format (similar to other sessions or double the talk times) or alternative session formats (e.g., panel discussion, debates, and story-telling sessions).

Distinction Accorded to Spotlight Sessions

Spotlight Sessions highlighted in the program with extended descriptions, marketed distinctively, and  recorded with permission. Spotlight Sessions confirmed during the abstract review will be assigned to specific rooms and time slot selected for high visibility. To maintain their status, a limited number of Spotlight Sessions may be accommodated during the SETAC North America annual meeting.

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