The following list describes session formats at a SETAC meeting.
This debate format offers opposing sides of a topic to present arguments and rebuttals. Past SETAC North America meetings have had packed rooms to hear these lively discussions and to ask questions of the debate panel about controversial topics (e.g., sustainability). The following components are common in Oxford-style debates, where an “affirmative” team supports convincing arguments to the motion, while a “negative” team refutes the points made by the affirmative team.
- Chair runs the proceedings, collects ballots, announces winner
- Affirmative team defends the motion and is comprised of proposer and proposer’s seconder
- Negative team argues against the motion and is comprised of opposer and opposer’s seconder
Overview of debate style session proceedings:
The chair announces the debate motion and rules (simplified Oxford rules may be applied):
- Chair calls on the debate teams to present their viewpoints
- Proposer speaks first for 10 minutes
- Opposer speaks for 10 minutes
- Proposer’s seconder speaks for 10 minutes
- Opposer’s seconder speaks for 10 minutes
- After the debate teams interventions, the chair opens the floor for audience discussion. This part of the debate is open to anyone in the audience and lasts for approximately 15 minutes. Each audience member may speak for a maximum of 1 minute and may make a comment or ask questions to any team member. An individual audience member may only speak once until all interested participants have spoken.
- Chair asks proposer to briefly sum up his or her main idea for about 2 minutes
- Chair asks opposer to briefly sum up his or her main idea for about 2 minutes
- Chair invites the audience to vote for the debate team which has put forth the most convincing arguments
- Audience votes by secret paper ballot. The vote and collection of paper ballots will last for approximately 5 minutes.
- To conclude the debate, the chair announces whether the motion is carried (proposers win) or defeated (opposers win)
Posters are displayed each day in the exhibit area. Poster sessions are grouped by topic. Each poster display will be 4ft tall x 8ft wide (122cm x 244cm) mounted horizontally. This measurement includes a 2inch metal frame border.
Presenters are expected to attend their poster during all break periods and evening poster social to discuss their work with scientists visiting their poster.
Monday–Thursday: 9:15 a.m.–10:00 a.m.
Monday–Thursday: 11:15 a.m.–1:00 p.m.
Monday–Thursday: 2:15 p.m.–3:00 p.m.
Monday–Wednesday: 5:00 p.m.–6:30 p.m.
Thursday: 4:15 p.m.–5:45 p.m.
A dynamic forum among session chairs, presenters and audience, platform sessions encourage discussions and sharing of multiple perspectives. This format will be conducted in an assigned large meeting room with screen, projector and podium. Each presenter gives a scheduled oral presentation with PowerPoint slides.
Presenters in all Annual Meeting sessions will use digital projection of a PowerPoint presentation.
- Each session will have 12-minute presentations plus 3 minute Q&A at the end of each presentation
- Associated poster ID numbers will listed in the opening and closing slide before and after the session
- Attendees are encouraged to view associated poster presentations during refreshment/lunch breaks and evening poster socials
- Chairs monitor timing of speakers and moderate the Q&A
- Presentations in all concurrent sessions will start and stop at the same time allowing attendees to move from one session to another
Educational Game or Activity
Attendees, individually or in groups, may be asked to do certain tasks or exercises intended to encourage active and participatory learning. It was successfully implemented at the SETAC North America annual meeting in Nashville in 2013 during the Sustainability Ethics Game, which embodied the “Tragedy of the Commons.” It has also been used at other meetings for hazard assessment and decision-making in the context of the Endocrine Disruptor Screening Program.
Interactive Platform Session
A dynamic forum among session chairs, presenters and audience, interactive platform sessions encourage discussions and sharing of multiple perspectives. This format will be conducted in an assigned large meeting room with screen, projector and podium. Each presenter gives a scheduled 7-minute oral presentation with PowerPoint slides in addition to sharing their presentation in a poster format.
- 7-minute presentations plus group Q&A at the end of the session
- 5 PowerPoint slides recommended per person
- Poster ID number is listed in the closing slide, inviting the audience to visit the poster for more details and discussion
- Presenter attends poster during normal poster viewing times
- Chairs monitor timing of speakers and moderate the group Q&A at the end