Presentation Guidelines 2017-06-29T15:06:09+00:00

Presentation Guidelines

The following list describes session formats at this SETAC meeting.

Poster

Posters are displayed all day in the exhibit area. Poster sessions will be grouped by topic. Each poster display will be 4ft tall x 8ft wide (122cm x 244cm) mounted horizontally. This measurement includes a 2inch metal frame border.

poster_horiz

All poster material should be confined to the space provided. Suggestions for the preparation and presentation of your poster are provided below.

One author of each poster abstract is responsible for the proper assembly, mounting, and presentation of his/her poster. Presenters will be allowed to begin mounting their display on their assigned board at 7:00 a.m. Poster viewing is from 8:00 a.m. to 6:30 p.m. Monday through Wednesday and from 8:00 a.m. to 5:45 p.m. on Thursday. All poster sessions will end at 6:30 p.m. Posters must be removed immediately at the end of each day, so that the boards may be prepared for the next day. The poster board surface consists of fabric over cork board. Push pins or Velcro can be used to mount the poster. EACH PRESENTER MUST PROVIDE PUSH PINS OR VELCRO FOR HIS/HER DISPLAY. A program committee member will be present in the Poster area and available to provide assistance and answer any questions.

The Society will provide and post the abstract number. Logos and advertising material should not be used. Bear in mind that the illustrations and text must be read from a distance of at least 5 feet. All lines should be heavily drawn. Typed materials should be on the largest typeface available.

Suggestions for giving a good Poster Presentation:

  1. In the planning of your poster presentation remember that the poster will be available for viewing and discussion for several hours. Posters should be readable from five feet away. The poster should be understandable without oral explanation.
  2. When planning your poster presentation, aim for clarity and simplicity. Make an initial rough layout, keeping in mind the proportions of figures, tables, and text. Try to maintain a balance of utilizing approximately 50% of the poster board area.
  3. A good poster should be like a good paper. However, avoid displaying a short manuscript. Be clear and concise in all statements. Include your objective, the design/methods, the results and conclusion. The objective of the work should be stated. Experimental details should be concise. Tables and conclusions should be clearly stated.
  4. The temptation to overload the poster with excessive text and data should be resisted. Where possible, organize tables and figures chronologically in vertical progression.
  5. Should circumstances prevent you from making your presentation, you must arrange for a substitute to present your paper and you must notify SETAC Headquarters (jason@setac.org). Abstracts may not be changed or withdrawn after print date of (17 August 2016).

Presenters are expected to attend their poster during all break periods and evening poster social to discuss their work with scientists visiting their poster.

Refreshment/Lunch Breaks
Monday–Thursday: 9:15 a.m.–10:00 a.m.
Monday–Thursday: 11:15 a.m.–1:00 p.m.
Monday–Thursday: 2:15 p.m.–3:00 p.m.

Poster Socials
Monday–Wednesday: 5:00 p.m.–6:30 p.m.
Thursday: 4:15 p.m.–5:45 p.m.

Platform

Platform Presentations are 15 minutes in length for this meeting (12 minutes plus 3 minutes for Q&A)

Presenters in all Annual Meeting sessions are required to use digital projection of a PowerPoint presentation. PowerPoint presentations should be prepared for use with PowerPoint 2010 in a PC compatible format. If you have developed your presentation with an earlier version of PowerPoint, or have developed it on a Macintosh platform, it SHOULD project properly, but we encourage you to preview it on a PC with PowerPoint 2010 BEFORE arriving at the meeting to ensure that it will project properly.

The presentation of a slide talk or computer presentation is quite different from the presentation of the same information in a journal article. Keep in mind that in a slide presentation, you have only 15 minutes including Q&A.

  1. Prepare your slide to communicate ideas, not details. If attendees want details, let them ask you in the Q&A period.
  2. A table in a published article is much too detailed for a slide presentation. Take the time to think through what conclusion you want to present from the table and present the least amount of material you can to communicate that idea. A graph or photograph may better communicate your data.
  3. A slide presentation should include a title slide, a slide stating the question or hypothesis to be addressed, and a slide describing the overall approach you used to address the question. A “methods” slide should be included but should never include the details of the method unless the purpose of the talk is to describe the method. The next several slides should present the results obtained, and a final slide should give the conclusions of the study.
  4. Review your presentation on a different machine from which it was originally prepared to ensure the backgrounds, transitions, video clips, graphics, and linked images appear properly.

Instructions for Giving a Platform Presentation:

Presenters in all Annual Meeting sessions are required to use digital projection of a PowerPoint presentation.

  • Arrive at least 30 minutes prior to the beginning of your session and introduce yourself to the chairperson. Provide appropriate information to him/her for your introduction. Uploaded presentations will be downloaded on the computer for you before the session starts.
  • Upload your presentation by 4:00 p.m.the day before your Session. Be sure to check the Presentation Services Desk for the location of the presentation preview area. One of the most effective contributions to a presentation is well-prepared slides.
  • The electronic projection equipment provided in each room will include a laptop equipped with Windows 7 and PowerPoint 2010 (subject to change to current version). Please bring a backup of your Power Point presentation to the meeting on a USB Memory Device. It is highly recommended if you are a Macintosh user to test your presentation on a PC to verify it converts to WINDOWS format accurately. There will NOT be any MAC equipment available.
  • Schedule. No scheduling change can be made. You have been allotted a total of 15 minutes, including discussion for your presentation. The chairperson has been instructed to require all speakers to adhere to this limit: twelve minutes for the presentation, three minutes for discussion.
  • Should circumstances prevent you from making your presentation, you must arrange for a substitute to present your paper and you must notify SETAC Headquarters (jason@setac.org). Abstracts may not be changed or withdrawn after print date of (16 August 2017).

 

Poster Corner

The Poster Corners are located in the center of the Exhibition Hall and each Poster Corner session will have a unique time slot scheduled during the morning coffee break, afternoon coffee break or evening poster social. During the assigned Poster Corner session, a group discussion will be organized with an introduction by the Session Chair in front of the posters. After this introduction, the posters will be discussed among the authors and the audience in the Poster Corner. The poster will be displayed all day in the same location. There will not be a screen or projector for this presentation type, the presenter will have access to a microphone during the assigned time slot for the session.

 

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